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Resignation email: template and example
When your company works remotely or by email, or your manager asked you to send it in writing after you told them. Copy the letter below, replace the parts in [brackets], and send it to your manager.
Subject: Resignation – [Your name] Dear [Manager’s name], Please accept this email as my formal notice of resignation from my position as [job title]. My last working day will be [date]. Thank you for [one concrete thing]. I have learned a lot here. I will use my remaining time to hand over [work] to [colleague]. Let me know if you would like anything else from me. Best regards, [Your name]
What to put in a resignation email
- A plain subject line with the word “Resignation” and your name.
- The same facts as a letter: position, last day, thanks, handover.
- Send it to your manager; copy HR only if your company asks for that.
Notice periods depend on your contract and on the law where you work. This page is general guidance, not legal advice.
Questions about a resignation email
- Is a resignation by email valid?
- In most companies, yes: an email gives a dated, written record. Some contracts ask for a signed letter; attach one if yours does.
- Should I send it before or after I tell my manager?
- After a short conversation if you can, the same day. If your manager is not reachable, send the email and ask for a call.
- What subject line should I use?
- “Resignation – your name” is enough. Avoid jokes or vague subjects that could be missed.
Other resignation letters
All 18 letters- Two weeks notice letterThe standard notice
- Resignation letter effective immediatelyLeaving without notice
- One week notice resignation letterA shorter notice
- One month notice resignation letter30 days of notice
- Resignation letter for a new jobYou accepted another offer
- Resignation letter for career growthLeaving to grow
- Resignation letter due to relocationYou are moving
- Resignation letter for personal reasonsWithout details
- Resignation letter for health reasonsLeaving for your health