Registrar Coordinator

Registrar Coordinator

On-site Full time MIRA

Miramar, Florida, United States

OverviewApplication

Description

SUMMARY:

ENGLISH AND SPANISH ARE REQUIRED!

Job Description: Registrar Coordinator

Position Title: Registrar Coordinator

Department: Registration / Records Administration

Reports To: Registrar or Director of Registration

Position Summary:

The Registrar Coordinator is responsible for coordinating and overseeing daily registration activities, maintaining accurate records, ensuring compliance with organizational policies and procedures, and providing excellent customer service to patients, students, clients, or other individuals requiring registration services.

The position serves as a key administrative resource, coordinating registration processes, resolving issues, supporting staff, and ensuring that all records and documentation are accurate, complete, and maintained in a timely manner.

The Registrar Coordinator supports the daily functions of the Registrar’s Office by maintaining accurate records, processing enrollment and academic requests, ensuring compliance with privacy laws (such as FERPA), and acting as a primary point of contact for students, faculty, or staff.

Key Responsibilities

• Record & Data Management: Maintain, update, and audit student or institutional databases, enrollment records, transcripts, and grade sheets.
• Registration & Processing: Handle course registration, adds/drops, withdrawals, degree audits, and records requests (e.g., enrollment verifications and diplomas).
• Compliance & Confidentiality: Ensure strict adherence to institutional policies and privacy regulations like FERPA (Family Educational Rights and Privacy Act).
• Communication & Support: Answer inquiries from students, parents, faculty, and departments via phone, email, or in-person regarding academic policies and registration procedures.
• System & Workflow Support: Assist with testing student information systems (such as Banner or Campus databases), scanning archival documents, and generating routine operational reports

Qualifications & Requirements

• Education: Typically requires an Associate’s or Bachelor’s degree in Business Administration, Higher Education Administration, Information Systems, or a related field (or equivalent work experience).
• Experience: 1 to 3 years of administrative experience, preferably within a higher education, school district, or office environment.
• Skills:
• Strong attention to detail and data accuracy.
• Proficiency in Microsoft Office Suite and Student Information Systems (SIS).
• Excellent interpersonal, conflict-resolution, and customer service skills.
• Ability to handle confidential information with discretion.

Requirements

Fluent English and Spanish

Associates or Bachelor's Degree

Attention to detail

Organized

Proficiency in Microsoft Office Suite and Student Information Systems (SIS).

Experience: 1 to 3 years of administrative experience, preferably within a higher education, school district, or office environment.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Paid Holidays
• Vision insurance