Insurance Assistant

REPORTS TO:

VP of Insurance

LIAISES WITH:

All other departments within the Company, affiliated companies, offices, clients, brokers, underwriters

RESPONSIBILITIES & TASKS:

• Support in managing and day-to-day running of Company insurance programmes in line with industry practise and corporate policies
• Custodian of Insurance Agenda: meetings, follow-up, deadlines, submissions, renewals, circulations, etc.
• Custodian of Insurance Administration: Database, Dashboard & overviews
• Assist in administering the Insurance Budgets for the respective projects, assets, licenses
• Communicate to the wider Company organisations: insurances renewals, changes, input required, certificates, endorsements, etc.
• Assist / administer Insurance business travel, expenses, time-writing, arranging meetings, bookings, etc.
• Assist in administering claims management: collating information for submission to adjusters/underwriters; intermediary of daily claims correspondence
• Assist in preparing reports and memos to Company Boards, Audit Committees and Senior Management
• Pro-actively assist to advise the whole organisation and partners on insurance related matters

AUTHORITIES:

In consultation with VP of Insurance:

• Instruct brokers or underwriters to produce advice and documentation
• Follow-up on invoices, payments
• Agree commitment with clients, insurers and subcontractors, in accordance with corporate policies and guidelines.

Requirements

• Degree in Law, Insurance, Logistics (Marine), Business Administration: helpful but not essential
• Interest and basic knowledge of risk and contractual aspects, ideally in construction, marine and/or offshore oil and gas exploration and operations
• Analytical mindset to give balanced yet swift advice; deadline driven
• Good communicative and personal skills to liaise with wide range of people, disciplines
• Pro-active and hands-on attitude: organised to administer deadlines
• Ownership skills
• Fluent in oral and written English (Legal) language